MINUTES OF THE MEETING OF BARLEY PARISH COUNCIL
HELD AT THE TOWN HOUSE ON MONDAY 7th SEPTEMBER 2009 AT 8PM
Present: Cllr Jeremy Carlisle (Chairman); Cllr Vanessa Martin; Cllr Philip Smith; Cllr Tony Slater; Cllr Richard Elliott; Cllr Ian Turner; Mrs Bridget Ashcroft (Clerk), Mr Tim Martin (Finance Officer)
In Attendance: 5 members of the public
Minutes of Last Meeting
The minutes of the July meeting were read and approved. Acceptance was Proposed by Cllr. V Martin and seconded by Cllr. P Smith.
The Clerk confirmed that she was now in possession of the insurance documentation.
Regarding the Club Room, Curwen’s the solicitors had been chased and
Cllr Carlisle confirmed that Sue Neilson had now been paid for the work she did as Clerk to the Parish Council.
Speeding: Cllr. Turner reported the Police are currently monitoring speed through the village three times a month and that speed measuring was currently in place on the Cambridge Road entrance to the village. He had agreed with the Highways Department to analyse the results when they were available and report back to the Council. Further to meeting with the Highways department, Cllr. Turner reported that only serious accidents were recorded and added to statistics so a number of minor accidents in the village had gone unrecorded. The Highways Department were prepared to discuss funding to place a high grip surface on the crossroads at Picknage Road and Cambridge Road but were not prepared to fund chicanes. It was generally felt that before the Council could make any further decisions, the Highways Department needed to confirm their position in writing regarding what traffic calming measures would be acceptable in Barley and what were they prepared to fund.
Proposed Revision of Land Allocations Around Barley
To follow is the Councils response to this matter:-
The above land allocations were discussed both by the council and members of the public who chose to attend the meeting. The following comments summarise the opinions that were expressed and the Councils position on each of the sites:-
No 24 Land on the Corner of Picknage Road and Church End
-The land that in question along with the adjoining agricultural land rises as the junction is approached; it is at the entrance to the village and is visible from some considerable distance away. Accordingly any development should not be allowed unless it is of a high architectural value, is small in scale with buildings no higher than the existing agricultural buildings on the site.
Land on Picknage Road
Land Behind Picknage and Cambridge Roads
No 27 Land Behind Church End
In conclusion the Council strongly oppose the inclusion of the two large sites as suitable for development .If included the consequences the size of the village would increase b y over a third in one fell swoop which would destroy its current character, put undue strain on its services whilst providing no positive advantages to the community whatsoever.
The following repair items were noted: A catch is needed on the electrics box, a general fault was found to be the cause for the warning light on the fire alarm, it was noted that the light on the end of the building was remaining on all night, when all the other lights were changed to PIR systems this one was omitted and Busy Bee electrics will change it on their next visit also the wiring is due to be checked.
Regarding the outstanding arrears in rent, Cllr V Martin and Mr Tim Martin made an agreement with the person concerned that they would pay £40.00 a week to catch up and so far this appears to be working although there is still a considerable amount outstanding.
It was reported that a hand written complaint had been received that the fridge was not cold enough and the ovens too cool. Both sets of appliances were checked and no faults were found.
A large electricity bill had been received and it was agreed that it needed checking and the possibility of changing suppliers should be looked into.
Cllr. Martin reported that some of the chairs were in need of refurbishment and it was thought that possibly Mr Isle would be able to do this, she also noted that the replacement of the curtains was being looked into and that the lampshades in the Town House were in need of replacement however the shades available do not fit long life bulbs.
Cllr. Turner told those present that the new bins for the Plaistow had arrived and that he needed to find someone to help bolt them in place.
The Clerk was requested to write to residents with access onto the Plaistow to establish that such access did not become a right of way by default.
It was noted that the goal post still needed to be removed and it was suggested that bag attachments should be purchased and placed next to the dog bins.
Nothing further to report.
Picknage Road Allotments
Cllr. Carlisle reported that he had spoken to the highways department who agreed that a 278 agreement was probably excessive considering the work required. Further to this conversation he intended to speak with Mr Ashcroft regarding the work that is now required.
Health & Safety
Cllr. Elliott raised no new concerns other than he felt that the window over the clubroom door may well be in need of some remedial work.
North Herts District Council Members Information:-
08.05.09 – 15.05.09 – 10.07.09 – 17.07.09 – 24.07.09 – 31.07.09 - 07.08.09 –
NHDC Meeting of the Planning Control Committee:-
16.07.09 – 29.07.09 – 13.08.09 – 10.09.09
North Herts Area Office Members information
Association of Parish and Town Councils weekly Bulletins x 4
Stop Stansted Expansion Newsletter
Government Toolkit for Parish and Town Councils
Barley Parish Council Account
101045 Sue Neilson re: Parish Clerk duties
101046 Shaw & Sons re: Parish Record Book
101047 Southern Electricity re: Club House quarterly bill
101049 Aon Insurance re: increased contents cover for TH
101050 Drew & Baltrop re: health & safety
101051 M&D Landscapes Plaistow Grass cutting 2 months
101052 M.George re grass cutting ,village maintenance
Town House Account
101739 P. Isle Caretaking./Wedding
101740 C. Varley Return of wedding deposit
101741 R. Lamb Return of wedding deposit
101742 A. Morland Return of wedding deposit
101743 A. Stacey Letting officers fees July
101744 Prompt Fire Protection re: servicing fire extinguishers
101745 CPC Re pest control
101746 P. Isle Cleaning
101747 A. Stacey Letting officers fees August
Any Other Business
The road surface at the junction of Shaftenhoe End and Church End needs attention.
The Clerk agreed to e-mail the highways department regarding the refurbishment of the salt and grit box’s in the village. She also agreed to complete the grant application for the lock up.